Cut out the red tape to streamline your organization. Only then will the ideas flow freely.
A simple three-pronged approach help increase the efficiency of your company.
First, eliminate unnecessary bureaucracy. If the process involved to fix a simple computer issue would require sending a memo to the IT manager first then the accounting, your company is overwhelmingly bureaucratic.
It is highly necessary to cut the red tape and empower your people to make their own call. Secure a transparent and predictable process when upper management needs to get involved. By doing so, decision can be implemented in no time.
Establish clear and easy to understandable goals. Avoid jargons when speaking with the front-line staff, which is confusing, and worse, can be discouraging.
Do not baffle your employees about something they cannot handle like tasking a hotel laundry facility to come up with a streamlining and making efficiency proposal. But, if you want help come up with ways to conserve water and energy, then you are talking to the right person.
And of course, make departments work harmoniously.
Think of Zara, a clothing retailer as an example. Zara has assigned three people per team consisting of a designer, a commercial manager, and a country supervisor that can design, prototype, manufacture and deliver new items to thousands of stores worldwide within just 15 days, which is faster compared to the other clothing lines that spend over a year putting together new garments.
Give your employees time and space to generate great ideas. And reward them when they succeed!
What you can expect from having an idea-driven organization is the generation of great ideas that can arise from it.
As you already know, ideas are investment in the company’s future. But until you advance innovation, you still would not be producing great ideas.
Be patient. Incorporate brainstorming on your work schedule. You need to understand that your people need resources to innovate amazing ideas and execute them.
Scania, a Swedish truck maker, shuts down its assembly line for 26 minutes at its main engine factory in Stockholm, and this occurs once a week to cater to idea meetings.
It also assigned two extra staff per team to give room and time for implementing more ideas; an idea that improved the company’s overall productivity from 12 to 15 percent per annum.
And when innovation does arise, reward it to give an impression that innovations are welcomed by your company and considered as positive job performance. You can use innovation when you consider merit increases, promotions, and bonuses.
Find out more about ways to develop, launch, and manage the idea process like a pro.
There are many paths to becoming an idea-driven organization. Choose one that’s right for you.
Sure, it seems like a toiling task to transforming your company into an idea-driven organization, which is why it is advised to consider these three easy paths.
First, use the Kaizen Teian system. In Japanese, kaizen means “improvement” and Teain means “suggestion.” This is a philosophy involving how small changes can lead to massive benefits when consistently executed and maintained over a long period of time.
Such process involves all employees; including CEOs and assembly-line workers.
The process is straightforward. An employee speaks out about a problem; the team determines the root causes of the problem; the team considers solutions; the team tests solutions; and the best solutions are implemented and standardized. Then the kaizen teain cycle starts all over again!
The next option you can consider is the idea meeting process, wherein employees are expected to bring opportunities for improvement to team meetings.
This helps employees take advantage of the weekly team meeting to voice out their concerns and suggestion to solve company issues. Every single employee is given the time to discuss.
Last but not the least, use the idea board process. It is a combination of idea meetings using a large idea board to visualize ideas, which is truly effective in keeping ideas front and center on a daily basis. It also adds positive pressure to finish the tasks in a timely manner.
When the first flood of ideas dry up, it’s time to dig deeper. Encourage employees to explore ideas.
Idea system can help you open the floodgates of amazing ideas. Your front-line employees will be able to identify the problems and will have them solved through shared thoughts.
Once new ideas flow slowly, you need to get better at “problem finding,” or discovering less obvious ideas.
Try following these two methods: idea activators and idea mining.
Idea activators are short training sessions or educational modules that educate people techniques to develop new ideas on a specific topic.
For example, At Subaru Indiana Automotive (SIA), people understand the difference between recycling and downcycling, which happens when the recycling process subtracts value or quality from the material.
However, true recycling respects and sustains the original physical characteristics and level of quality.
Employees then started developing hundreds of ideas to avoid downcycling such as sparing different parts that could be recycled without degrading the value of the materials.
While idea mining is the method for improving the organization’s problem-finding skills, and this depends on the most ideas contain even more hidden, implicit ideas.
Inspiring your employees to come out of their comfort zones when it comes to developing new ideas will reveal new opportunities for continuous improvement.
Final Summary
Innovation and creativity are two of the top things that you must promote within your organization. By doing so, you can guarantee an improved customer satisfaction. And it also triggers productivity and lead your company for a massive success in the long haul.